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Many corporations find sports tournaments a great way to
generate camaraderie among employees, good will among
customers and networking among associates. Of all the
sporting events held, the most popular by far is golf.
We have helped many of our customers get on course when
it comes to golf promotions.
When planning your golf event (or any other sporting event),
you should begin to set your plan one year in advance.
The main reason for this is to ensure that you have
reserved the necessary facilities. The following
timeline will help guide you through the intricacies of
planning a golf tournament:
golf tournament timeline - one year
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Determine purpose of tournament
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Choose date and venue
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Draft sponsorship solicitation letter
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Schedule planning dates and locations
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Organize tournament committee
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Contact host professional
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golf tournament timeline - nine months
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Assign tournament committee duties
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Assemble potential sponsorship list
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Mail sponsorship letters
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Determine tournament format
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Select Par 3 games and other contests
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golf tournament timeline - six months
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Develop tournament invitation
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Make sponsor follow-up calls
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Develop prize budget
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Determine prizes
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Develop tee gift budget
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Collect sponsor logos
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golf tournament timeline - three months
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Mail tournament invitations
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Order prizes and all awards
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Order tee signs
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Order bag tees
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Order awards
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Select and order tee gifts and apparel
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Obtain info on sponsor goodie bags
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Begin sending press releases
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golf tournament timeline - one month
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Continue sending press releases
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Begin assembling pairings
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Confirm photographer
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Confirm pro shop assistance
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Discuss menu with caterer
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Designate awards presenter
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golf tournament timeline - one week
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Organize and assemble all prizes and gifts
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Confirm final attendance with caterer and golf professional
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Confirm registration, carts and scoring
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Develop sign-in sheets
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Assemble final pairings
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Assemble all volunteers for final briefings
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Create final agenda
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golf tournament timeline - tournament day
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Host registration table
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Verify carts and final pairings
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Distribute goodie bags and tee gifts
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Arrange tee signs and banners
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Set up Par 3 games and contests
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Arrange display table for prizes
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Pray for good weather
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have a great game!
As the popularity of golf
in the corporate world increases, the number of
golf-related promotional products available increases as
well. When planning your next event there are the
obvious items like apparel, caps, towels, repair tools
and other golf related accessories. But don’t forget
the importance of giving “non golf “ merchandise such as portfolios,
clocks, crystal, lip balm or sunscreen. Most
importantly, give something unique and different. Your
tournament sponsors and all participants deserve the best.
Call us at (516) 785-3602 or
Contact Us today to discover how we can create a powerful
promotional program for you.
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